PRIVACY POLICY
Last updated February 01, 2024
Thank you for choosing to be part of our community at Friends At Work
(“Company”, “we”, “us”,
“our”). We are committed to protecting your personal information
and your right to privacy. If you have any questions or concerns about this
privacy notice, or our practices with regards to your personal information,
please contact us at info@friendsatwork.com
When you visit our website https://friendsatwork.com (the “Website”), and more generally, use any of our services (the
“Services”, which include the Website), we appreciate that you are
trusting us with your personal information. We take your privacy very seriously.
In this privacy notice, we seek to explain to you in the clearest way possible
what information we collect, how we use it and what rights you have in relation
to it. We hope you take some time to read through it carefully, as it is important.
If there are any terms in this privacy notice that you do not agree with, please
discontinue use of our Services immediately.
This privacy notice applies to all information collected through our
Services (which, as described above, includes our Website), as well as, any
related services, sales, marketing or events.
Please read this privacy notice carefully as it will help you understand
what we do with the information that we collect.
1. WHAT INFORMATION DO WE COLLECT?
2. HOW DO WE USE YOUR INFORMATION?
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
4. WHO WILL YOUR INFORMATION BE SHARED WITH?
5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
6. HOW LONG DO WE KEEP YOUR INFORMATION?
7. HOW DO WE KEEP YOUR INFORMATION SAFE?
8. WHAT ARE YOUR PRIVACY RIGHTS?
9. CONTROLS FOR DO-NOT-TRACK FEATURES
10. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
11. DO WE MAKE UPDATES TO THIS NOTICE?
12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
13. HOW CAN YOU REVIEW, UPDATE OR DELETE THE DATA WE COLLECT FROM YOU?
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that you provide to us.
We collect personal information that you voluntarily provide to us when you
express an interest in obtaining information about us or our products and
Services, when you participate in activities on the Website or otherwise
when you contact us.
The personal information that we collect depends on the context of your
interactions with us and the Website, the choices you make and the products
and features you use. The personal information we collect may include the
following:
Personal Information Provided by You. We collect email addresses; phone
numbers; and other similar information. All personal information that you
provide to us must be true, complete and accurate, and you must notify us of
any changes to such personal information.
Information automatically collected
In Short: Some information — such as your Internet Protocol (IP)
address and/or browser and device characteristics — is collected
automatically when you visit our Website.
We automatically collect certain information when you visit, use or navigate
the Website. This information does not reveal your specific identity (like
your name or contact information) but may include device and usage
information, such as your IP address, browser and device characteristics,
operating system, language preferences, referring URLs, device name,
country, location, information about how and when you use our Website and
other technical information. This information is primarily needed to
maintain the security and operation of our Website, and for our internal
analytics and reporting purposes.
Like many businesses, we also collect information through cookies and
similar technologies.
The information we collect includes:
• Log and Usage Data. Log and usage data is service-related,
diagnostic, usage and performance information our servers automatically
collect when you access or use our Website and which we record in log files.
Depending on how you interact with us, this log data may include your IP
address, device information, browser type and settings and information about
your activity in the Website (such as the date/time stamps associated with
your usage, pages and files viewed, searches and other actions you take such
as which features you use), device event information (such as system
activity, error reports (sometimes called ‘crash dumps’) and
hardware settings). • Device Data. We collect device data such as
information about your computer, phone, tablet or other device you use to
access the Website. Depending on the device used, this device data may
include information such as your IP address (or proxy server), device and
application identification numbers, location, browser type, hardware model
Internet service provider and/or mobile carrier, operating system and system
configuration information.
• Location Data. We collect location data such as information about
your device’s location, which can be either precise or imprecise. How
much information we collect depends on the type and settings of the device
you use to access the Website. For example, we may use GPS and other
technologies to collect geolocation data that tells us your current location
(based on your IP address). You can opt out of allowing us to collect this
information either by refusing access to the information or by disabling
your Location setting on your device. Note however, if you choose to opt
out, you may not be able to use certain aspects of the Services.
2. HOW DO WE USE YOUR INFORMATION?
In Short: We process your information for purposes based on legitimate
business interests, the fulfilment of our contract with you, compliance with
our legal obligations, and/or your consent.
We use personal information collected via our Website for a variety of
business purposes described below. We process your personal information for
these purposes in reliance on our legitimate business interests, in order to
enter into or perform a contract with you, with your consent, and/or for
compliance with our legal obligations. We indicate the specific processing
grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
• To send you marketing and promotional communications. We and/or our
third-party marketing partners may use the personal information you send to
us for our marketing purposes, if this is in accordance with your marketing
preferences. For example, when expressing an interest in obtaining
information about us or our Website, subscribing to marketing or otherwise
contacting us, we will collect personal information from you. You can
opt-out of our marketing emails at any time (see the “WHAT ARE YOUR
PRIVACY RIGHTS” below).
• Deliver targeted advertising to you. We may use your information to
develop and display personalized content and advertising (and work with
third parties who do so) tailored to your interests and/or location and to
measure its effectiveness.
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
In Short: We only share information with your consent, to comply with laws,
to provide you with services, to protect your rights, or to fulfil business
obligations.
We may process or share your data that we hold based on the following legal
basis: • Consent: We may process your data if you have given us
specific consent to use your personal information for a specific purpose.
• Legitimate Interests: We may process your data when it is reasonably
necessary to achieve our legitimate business interests.
• Performance of a Contract: Where we have entered into a contract with
you, we may process your personal information to fulfil the terms of our
contract.
• Legal Obligations: We may disclose your information where we are
legally required to do so in order to comply with applicable law,
governmental requests, a judicial proceeding, court order, or legal process,
such as in response to a court order or a subpoena (including in response to
public authorities to meet national security or law enforcement
requirements).
• Vital Interests: We may disclose your information where we believe it
is necessary to investigate, prevent, or take action regarding potential
violations of our policies, suspected fraud, situations involving potential
threats to the safety of any person and illegal activities, or as evidence
in litigation in which we are involved. More specifically, we may need to
process your data or share your personal information in the following
situations:
• Business Transfers. We may share or transfer your information in
connection with, or during negotiations of, any merger, sale of company
assets, financing, or acquisition of all or a portion of our business to
another company.
• Vendors, Consultants and Other Third-Party Service Providers. We may
share your data with third-party vendors, service providers, contractors or
agents who perform services for us or on our behalf and require access to
such information to do that work. Examples include: payment processing, data
analysis, email delivery, hosting services, customer service and marketing
efforts. We may allow selected third parties to use tracking technology on
the Website, which will enable them to collect data on our behalf about how
you interact with our Website over time. This information may be used to,
among other things, analyse and track data, determine the popularity of
certain content, pages or features, and better understand online activity.
Unless described in this notice, we do not share, sell, rent or trade any of
your information with third parties for their promotional purposes. We have
contracts in place with our data processors, which are designed to help
safeguard your personal information. This means that they cannot do anything
with your personal information unless we have instructed them to do it. They
will also not share your personal information with any organization apart
from us. They also commit to protect the data they hold on our behalf and to
retain it for the period we instruct.
4. WHO WILL YOUR INFORMATION BE SHARED WITH?
In Short: We only share information with the following third parties.
We only share and disclose your information with the following third
parties. We have categorized each party so that you may be easily understand
the purpose of our data collection and processing practices. If we have
processed your data based on your consent and you wish to revoke your
consent, please contact us using the contact details provided in the section
below titled “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?”.
• Retargeting Platforms
• Facebook Custom Audience and Google Ads Remarketing
5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
In Short: We may use cookies and other tracking technologies to collect and
store your information. We may use cookies and similar tracking technologies
(like web beacons and pixels) to access or store information. Specific
information about how we use such technologies and how you can refuse
certain cookies is set out in our Cookie Notice.
6. HOW LONG DO WE KEEP YOUR INFORMATION?
In Short: We keep your information for as long as necessary to fulfill the
purposes outlined in this privacy notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary
for the purposes set out in this privacy notice, unless a longer retention
period is required or permitted by law (such as tax, accounting or other
legal requirements). No purpose in this notice will require us keeping your
personal information for longer than 2 years.
When we have no ongoing legitimate business need to process your personal
information, we will either delete or anonymize such information, or, if
this is not possible (for example, because your personal information has
been stored in backup archives), then we will securely store your personal
information and isolate it from any further processing until deletion is
possible.
7. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your personal information through a system of
organizational and technical security measures.
We have implemented appropriate technical and organizational security
measures designed to protect the security of any personal information we
process. However, despite our safeguards and efforts to secure your
information, no electronic transmission over the Internet or information
storage technology can be guaranteed to be 100% secure, so we cannot promise
or guarantee that hackers, cybercriminals, or other unauthorized third
parties will not be able to defeat our security, and improperly collect,
access, steal, or modify your information. Although we will do our best to
protect your personal information, transmission of personal information to
and from our Website is at your own risk. You should only access the Website
within a secure environment.
8. WHAT ARE YOUR PRIVACY RIGHTS?
In Short: In some regions, such as the European Economic Area, you have
rights that allow you greater access to and control over your personal
information. You may review, change, or terminate your account at any time.
In some regions (like the European Economic Area), you have certain rights
under applicable data protection laws. These may include the right (i) to
request access and obtain a copy of your personal information, (ii) to
request rectification or erasure; (iii) to restrict the processing of your
personal information; and (iv) if applicable, to data portability. In
certain circumstances, you may also have the right to object to the
processing of your personal information. To make such a request, please use
the contact details provided below. We will consider and act upon any
request in accordance with applicable data protection laws.
If we are relying on your consent to process your personal information, you
have the right to withdraw your consent at any time. Please note however
that this will not affect the lawfulness of the processing before its
withdrawal, nor will it affect the processing of your personal information
conducted in reliance on lawful processing grounds other than consent.
If you are a resident in the European Economic Area and you believe we are
unlawfully processing your personal information, you also have the right to
complain to your local data protection supervisory authority. You can find
their contact details here:
http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
If you are a resident in Switzerland, the contact details for the data
protection authorities are available here:
https://www.edoeb.admin.ch/edoeb/en/home.html.
Cookies and similar technologies: Most Web browsers are set to accept
cookies by default. If you prefer, you can usually choose to set your
browser to remove cookies and to reject cookies. If you choose to remove
cookies or reject cookies, this could affect certain features or services of
our Website. To opt-out of interest-based advertising by advertisers on our
Website visit http://www.aboutads.info/choices/.
9. CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications
include a Do-Not-Track (“DNT”) feature or setting you can
activate to signal your privacy preference not to have data about your
online browsing activities monitored and collected. At this stage no uniform
technology standard for recognizing and implementing DNT signals has been
finalized. As such, we do not currently respond to DNT browser signals or
any other mechanism that automatically communicates your choice not to be
tracked online. If a standard for online tracking is adopted that we must
follow in the future, we will inform you about that practice in a revised
version of this privacy notice.
10. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
In Short: Yes, if you are a resident of California, you are granted specific
rights regarding access to your personal information. California Civil Code
Section 1798.83, also known as the “Shine The Light” law,
permits our users who are California residents to request and obtain from
us, once a year and free of charge, information about categories of personal
information (if any) we disclosed to third parties for direct marketing
purposes and the names and addresses of all third parties with which we
shared personal information in the immediately preceding calendar year. If
you are a California resident and would like to make such a request, please
submit your request in writing to us using the contact information provided
below.
If you are under 18 years of age, reside in California, and have a
registered account with the Website, you have the right to request removal
of unwanted data that you publicly post on the Website. To request removal
of such data, please contact us using the contact information provided
below, and include the email address associated with your account and a
statement that you reside in California. We will make sure the data is not
publicly displayed on the Website, but please be aware that the data may not
be completely or comprehensively removed from all our systems (e.g. backups,
etc.).
11. DO WE MAKE UPDATES TO THIS NOTICE?
In Short: Yes, we will update this notice as necessary to stay compliant
with relevant laws.
We may update this privacy notice from time to time. The updated version
will be indicated by an updated “Revised” date and the updated
version will be effective as soon as it is accessible. If we make material
changes to this privacy notice, we may notify you either by prominently
posting a notice of such changes or by directly sending you a notification.
We encourage you to review this privacy notice frequently to be informed of
how we are protecting your information.
12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may email us at info@friendsatwork.com or by post to:
Friends at Work
C/O Turtle Bay Group, Inc.
369 Lexington Avenue, 24th fl.
New York, New York 10017
13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the applicable laws of your country, you may have the right to
request access to the personal information we collect from you, change that
information, or delete it in some circumstances. To request to review,
update, or delete your personal information, please visit: https://friendsatwork.com
